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01

OFFICIAL GUEST POLICY

  • All invited are limited to one official guest.
  • The official guest must be 21 years or older, at least three days prior to the trip start date (wave 1: April 26, 2026, and wave 2: May 4, 2026), this includes young children/infants. No exceptions.
  • Guests may not be another company employee, vendor, contractor, HCP or customer, unless it is a spouse or domestic partner.
  • Non-registered guests are not allowed during the official dates of the Summit Trip. This includes children under the age of 21, family members and any other person that is a non-registered guest.
  • Participation in sponsored activities is non-transferable.
02

TRIP POLICIES

  • You can only attend the wave assigned to you and your franchise. If you are not able to attend the dates assigned to you, please alert your manager, and decline the trip as soon as possible.
  • Should you need to shorten your trip for any reason, you will not be reimbursed or compensated for any days (including meals, activities, hotel accommodations.) that you may miss. The Summit All Star trip activities and inclusions are only offered on the official program dates of wave 1: April 30 – May 5, 2026, and wave 2: May 8-13, 2026.
  • All additional expenses due to personal plans or travel deviations will be your responsibility.
  • Should you need to cancel your trip after you have registered, you will be responsible for any personal out-of-pocket costs that you may incur. This includes costs associated with your pre/post extensions, airline upgrades, etc.
  • We recommend that you register for your activities as soon as you register for the trip and as early as possible. Once an activity is full or closed, you will no longer be able to choose that activity.
03

INCLUSIONS

  • Two round trip tickets between the employee’s home city (or another city at comparable fare) and the Vienna International Airport (VIE). These tickets will be booked at the lowest available airfare and appropriate class of service per program travel policy (Coach class for Pinnacle and Summit All Stars and their guest), prior to our ticketing deadline through Madison. Any incremental charges due to late registration or a request for another class of service are a personal expense and will not be reimbursed.
  • Some airline carriers may charge extra for a checked or carry-on bag. Please submit any fees associated with luggage through your CTE expense system.
  • Ground transportation in Vienna, Austria for airport transfers, activities, and events on program dates only, to/from the InterContinental Vienna and the Vienna International Airport (VIE) only.
  • Accommodation at your assigned host hotel. This consists of one guest room per couple, wave 1: April 30 – May 5, 2026, and wave 2: May 8-13, 2026. based on which set of dates your Franchise is assigned.
  • Up to three optional daily activities per person, across four days.
  • All meals during program dates will be provided through sponsored functions or allowance. Any meal expense above and beyond those provided is considered a personal expense. Meal card allowance is not provided on travel days.
  • All gratuities for airport transfers, bell staff, and housekeeping as well as organized group functions will be pre-paid during the program dates.
  • Summit All Star trip activities and inclusions are only offered on the official program dates.
  • Wi-Fi will be available at the InterContinental Vienna for you to use your mobile device to check the 2025 Summit All Star Mobile App. Any charges associated with your mobile device such as roaming charges, data charges etc. will not be covered by 2025 Summit All Star and are at your own expense.
  • Should you need to shorten your trip for any reason, you will not be reimbursed or compensated for any days (including meals, activities, meal card allowance, hotel accommodation etc.) that you may miss.